Project Management System



PM System Consulting 2

Some times, MS Project or PMP training may not be sufficient for organisations in project ( or Make-to-Order) business to achieve their business objectives. Project planning team may need continuous mentoring and help in mapping their business requirements in MS Project or project management methodologies. This service, by leading MS Project Consultant, exactly delivers the same thing and put organisation to the next level of project management information system maturity. 


Challenges

Make-to-Order (project) businesses typically face following challenges even after undergoing training. 
  • Monitoring timeline of order deliveries promised to customer
  • Scheduling or rescheduling stages/activities according to changing priorities.
  • Ensuring that existing resources (manpower, machines, tools, space etc) are utilized and determine the optimum quantity of resources required.
  • Ensuring that resources are not overloaded, even in near future, so that activities are completed in planned duration.
  • Communicating critical events like receipt of critical materials, various approvals, Change orders, readiness of products to respective project stakeholders thereby reducing waiting time or WIP.
  • Continuously monitoring and controlling project cost as per estimates.
  • Reporting project status/progress to project stakeholders to enable them to take tactical decisions.
  • Generating timely MIS reports to enable management to take strategic decisions.
  • In spite having MS Project skills, in-house project manager is not able to satisfy management requirements.
  • and many more ...
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General Features

project management system platform
  • Strong Platform : System built on MS Project, Excel, Outlook, PMP, Kanban and vast experience. All rugged and proven platforms.
  • Choice : Features/Services can be selected according to your requirements, convenience, urgency and budget.
  • Matured : Variety of reports developed on real experience.
  • Cost effective : No upfront investment in costly hardware and software.
  • Customisable according to your industry’s unique requirements.
  • No dependency : Your project management performance will not depend on limited knowledge of your employees and their existence in your organization.

Project Management Features

  1. MS Project Troubleshooting Support : This is reactive support to help project managers who are having issues in using MS Project.
  2. Time Management : Scheduler will be able to plan every project in minimum duration and will be able to reschedule them with changing priorities and resource availability. Project delivery time can be improvised.
  3. Resource Monitoring : Work allocation to men, machines and tools can be monitored throughout project life cycle. We help you to configure MS Project for the same.
  4. Online Reports to all : All project stakeholders can see various reports on their desktop. The reports are always up-to-date.
  5. Email Alerts & Reminders : The team members will be alerted for their upcoming tasks and reminded for their overdue tasks, with email. The customized email alerts can be provided according to customer requirements.
  6. Easy Referencing project related documents : Stakeholders can easily refer project related documents with one click. No need to search and request other team members.
  7. Task  Reporting  from team members : The main worry of project managers who are managing project schedules is ‘how he can make team members to update their own tasks’. The solution is provided in OnePM by integrating MS Project with MS Outlook or MS Excel. The master scheduler will distribute tasks to team members and team members will report status on their own tasks. In the background, all project schedule gets updated. 
  8. Advanced Project Management Functions : The customers whose main business is project oriented may need following functionalities which are based on Project Management methodologies designed by Project Management Institute ( USA ).
    • Issue Management
    • Risk Management
    • Drawing Revisions Monitoring
    • Scope Change Management
    • Deliverable Monitoring
    • Rework Monitoring
    • Checklist Monitoring 

Maturity Levels

Features/ Maturity Levels can be selected by you as per your requirements, convenience, urgency and budget. Following features are designed based on our vast experience of managing Project Management Systems of project based organizations across many industries and different sizes. 

 

Project Management System Maturity

Features

Level1


Level2


Level3


Level4


Level5


1.    MS Project Handholding/ Troubleshooting

2.    Time management

3.    Resource Monitoring

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4.    Reports for all (unlimited users)

5.    Email Alerts & Reminders

6.    Easy Referencing Project Documents


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-

7.    Multi-user status reporting system  

 

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-

-

8.    Advanced Project Management  

o    Issues Management

o    Risk Management

o    Scope-Change reporting

o    Drawing revision reporting

o    Quality Checklist reporting

o    Rework reporting

o    Delivery, Cost & Billing

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-

-

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Standard Reports

  • Reports are available to all project stakeholders
  • Users can modify the report format to some extent. The same will be visible for him only.
  • Reports are customisable.


Custom Reports / Calculations

Some organizations require reports which are customised to their own industry. Or some management executives are habitual to see the reports in their own format. Such reports are not available readily in MS Project software. We develop such reports  either in MS Project software or in EXCEL ( by exporting data from project schedule ). We also add value to those reports and make them more meaningful. Our customers are now generating their reports on click of a button thus saving their time and man power.  

We have also provided a facility ( macros ) in MS Project schedule, to some customers, to calculate construction / engineering related calculations e.g. estimating Cement, Steel requirements for given area. Estimating duration of activities / project for given specifications etc.
 

Advantage

  • Cost effective Monthly fees. Ensures savings in IT hardware and software licenses apart from huge savings in project cost.
  • Guaranteed results. Due to vast experience as Microsoft Project Consultant, innovative project planning steps / process and reporting can be implemented. If guidelines are followed and system is sincerely used, organisation can achieve business objectives.



WhatsApp or Call now on +91-9325873945 or  Contact us  for details.


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